Operations Officer (Maritime Catering)

I consent to the processing of my personal data by IFS for the purpose of conducting the current recruitment process for the position to which I am applying. I confirm that I have read the Recruitment Privacy Notice. 1. About this Notice IFS (“we”, “us” or “our”) is committed to protecting the privacy and security of personal information. This Recruitment Privacy Notice explains how we collect, use, disclose, retain and otherwise process personal information about individuals who apply for employment, internships, temporary positions or other opportunities with us (“candidates”). 2. Information We Collect During the recruitment process, we may collect and process information such as: identification and contact information, including your name, address, email address and telephone number; information contained in your CV, résumé, application, cover letter or portfolio; employment history, education, qualifications, skills and professional experience; information provided during interviews, assessments and other recruitment activities; salary expectations, availability and preferred working arrangements; professional references and information provided by referees; information from publicly available professional sources, such as professional networking profiles, where permitted by law; information concerning your right to work; background-check information where relevant, lawful and appropriate for the position; communications between you and our recruitment or hiring teams; and any other information you voluntarily provide during the recruitment process. Where permitted or required by applicable law, we may also process certain sensitive or special-category information, such as information relating to health, disability or diversity characteristics. We will process such information only where we have an appropriate legal basis and will apply additional safeguards where required. Please avoid providing sensitive personal information that is not relevant to your application. 3. How We Obtain Your Information We may obtain personal information directly from you, including through applications, interviews and correspondence. We may also receive information from recruitment agencies, employee referrals, professional networking platforms, publicly available professional sources, assessment providers, background-check providers, former employers, referees and other third parties where permitted by applicable law. 4. How We Use Your Information We may process your personal information to: receive and manage your application; assess your qualifications, experience and suitability for a position; communicate with you about your application; arrange and conduct interviews and assessments; verify information you provide; obtain references and, where appropriate and lawful, conduct background checks; determine appropriate employment terms and prepare an offer; establish and maintain recruitment records; comply with legal and regulatory obligations; protect our rights, property, systems and personnel; monitor and improve our recruitment processes; and consider you for other suitable opportunities, where permitted by law. If you are hired, relevant information collected during recruitment may become part of your personnel record and will be processed in accordance with our employee privacy practices. 5. Legal Bases for Processing Where applicable data protection law requires us to identify a legal basis, we may process your personal information because: processing is necessary to take steps at your request before entering into an employment contract; processing is necessary for compliance with our legal obligations; processing is necessary for our legitimate interests, or those of a third party, provided those interests are not overridden by your rights and interests; or you have provided consent, where consent is the appropriate legal basis. Additional legal requirements may apply to sensitive or special-category personal information. Where we rely on consent, you may withdraw that consent at any time, subject to applicable law. Withdrawal will not affect the lawfulness of processing carried out before consent was withdrawn. 6. Sharing Your Information We may share your personal information, where necessary and appropriate, with: employees involved in recruitment, including HR personnel, recruiters and hiring managers; recruitment agencies and consultants; providers of recruitment platforms, applicant tracking systems, assessments, background checks, IT services and other services supporting our recruitment activities; professional advisers, auditors and insurers; and regulators, courts, law enforcement authorities or other parties where disclosure is required or permitted by law. We require service providers processing personal information on our behalf to protect it appropriately and use it only in accordance with our instructions and applicable law. 7. International Transfers Your personal information may be processed in countries other than the country in which you live or applied for a position. Where applicable law requires safeguards for international transfers of personal information, we will use appropriate mechanisms designed to protect that information, such as adequacy decisions, approved contractual clauses or other legally recognized safeguards. You may contact us using the details below for further information about applicable transfer safeguards. 8. Data Retention We retain recruitment information only for as long as reasonably necessary for the purposes described in this Notice and to comply with applicable legal, regulatory and record-keeping requirements. For unsuccessful candidates, we generally retain recruitment information for up to 6 months after completion of the recruitment process, unless a different period is required or permitted by law. If we wish to retain your information for consideration for future opportunities beyond our standard retention period, we will do so only where permitted by applicable law and, where required, with your consent. 9. Automated Decision-Making and AI We may use technology to assist with recruitment activities, such as organizing applications, identifying relevant qualifications or supporting candidate assessments. Where we use automated decision-making or artificial intelligence in a manner that has legal or similarly significant effects on candidates, we will provide any additional information, safeguards and rights required by applicable law. 10. Security We maintain appropriate technical and organizational measures designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access. Access to recruitment information is restricted to individuals and service providers who require it for legitimate recruitment or related business purposes. 11. Your Rights Depending on where you live and the laws that apply, you may have rights relating to your personal information, including the right to: request access to your personal information; request correction of inaccurate or incomplete information; request deletion of your information; request restriction of certain processing; object to certain processing; request portability of certain information; withdraw consent where processing is based on consent; and lodge a complaint with an applicable data protection or supervisory authority. These rights may be subject to exceptions or limitations under applicable law. To exercise your rights, please contact us using the details below. 12. Providing Personal Information Certain information may be necessary for us to process your application or comply with legal requirements. If you do not provide information that is necessary for these purposes, we may be unable to process your application or consider you for the relevant position. 13. Changes to this Notice We may update this Recruitment Privacy Notice periodically to reflect changes in our recruitment practices, technology or legal requirements. The latest version will indicate the date on which it was last updated. 14. Contact Us The organization responsible for processing your personal information is: International Food Service Nv Hr@ifs.be If you have questions about this Notice or our handling of your personal information, please contact us using the details above.